Important dates:
Event: Saturday, January 24, 2015
Ticket Information:
We have kept the cost at $30.00 for many years, but due to the increased cost of beef, the price per plate has gone up this year. Due to this, we have had to increase the price our tickets a bit as well. This year, the price of the tickets are as follows:
This year, each dance family will be limited to 4 tickets, plus their dancer(s). If you require additional tickets, we will put your name on a list and once everyone has purchased their initial round of tickets, we will pull names for an additional 2 tickets with a random draw and sell any available tickets.
Seating will be rush seating this year, same as it was last year. Doors will not be open prior to 5pm. To make less congestion at the door, please have your names on the back of the tickets.
Volunteer requirements: As this is our club’s major fundraiser of the year, all families are required to volunteer.
Volunteer Coordinator: Have all volunteers sign once their shift is completed, ensure all parents have completed their jobs. (1 parent)
Silent Auction Chair: Coordinate the Silent Auction, oversee the auction. (1 Senior Parent)
Silent Auction: Each family is required to bring a silent auction item. Morning of Burns, the committee members will be in charge of arranging the items on the silent auction tables, and ensuring each item has a bid sheet. Evening of Burns, committee members will be in charge of answering any questions pertaining to the silent auction, pulling items throughout the night as well as collecting money following the completion of the auction. Getting the money to Loralee Gattinger following the auction. (2 Senior parents & 2 New Parents)
Decorating Committee: Tablecloths washed and ironed, decorations to be gone thru and decide what we want to use this year, lanterns, candles, etc. Ensure that all decorations are at the hall for rehearsal on Saturday morning, taking them home at the end o the night and returning them to the church for storage, prior to putting tablecloths away, they must be washed and folded. (2 Senior Parents & 2 New parents)
Clean up Committee: Ensure all decorations are collected at the end of the night (This will also be completed by the Decorating committee) Tables cleared throughout the night (The bar people will also be helping with this.) Ensure nothing is left at the hall at the end of the night. Check back dressing rooms and meeting rooms. Empty all garbages and has to be taken out at the end of the night to the dumpster. (2 Senior parents & 2 New Parents)
Cans & Bottles from the bar: Collect the cans and bottles from the bar at the end of the night, take them to SARCAN for recycling and ensure Loralee gets the bottle money to deposit into our accounts . (1 Parent)
Midnight Lunch Committee: Decide what to serve at midnight lunch. Last year we had lots of meat and salads left over from the supper. Be there to put the food out at about 10/1030pm and clean everything up following the midnight lunch. Be sure to have containers to put any left over food in at the end of the night, can even be large zip loc bags. The leftovers can be sold at the end of the night. Will need to ensure we have bowls, cutlery, condiments, plates, etc. (2 Senior Parents & 1 New Parent)
Roses: Arrange selling of roses the night of Robbie Burns. Order roses from a local florist, we have ordered them from Sobey’s in the past. Require a float/cash box. Flowers to be sold during cocktail hour and between supper and the program starting. Ensure money is given to Loralee. (1 parent)
Shift selling Roses:
50/50: 4 people to sell 50-50’s throughout the evening. There will be 2 from each club selling, so please partner up with one of the Mason’s. Will also require you to rip the tickets into strips the morning of Burns during set up. Selling times will be during the cocktail hour as well as immediately following supper until the program starts. (1 New Parent & 1 Senior Parent)
Raffle Draw: 4 people to sell raffle tickets throughout the evening. There will be 2 from each club, so please partner up with one of the Mason’s. Will also require you to rip the tickets into strips the morning of Burns during set up. Selling times will be during the cocktail hour as well as immediately following supper until the program starts. (1 New Parent & 1 Senior Parent)
Centerpieces/List of Dancers: Design the centrepiece with the names of the dancers as well as the teachers. (Kind of like a program) Ensure its to the printers on time and pick them up from the printers. Make sure that are at the hall the morning of Burns for set up. Any questions, ask Heather or Debbie..we have the samples from last year. (1 Parent)
Shortbread: Each family is required to bring 1 dozen short bread to set up the morning of Burns. These will be set out on the tables following supper for everyone to enjoy throughout the night. We will need 2 parents to arrange the cookies onto trays the morning of Burns. They will also be in charge of putting them out onto the tables following supper. Check in the storage room to see what we have for platters/trays. (2 Parents)
Taking tickets at the supper line: 1 person from our club and 1 from the Masons will be in front of the supper tables, taking the tickets from everyone. (1 Parent)
Goody Bags for the dancers: put together a small gift/goodie bag for each dancer, in years past we have gotten the Christmas Lifesavers books on sale following christmas. Doesn’t need to be anything elaborate or expensive. (1 Parent)
Burns Co-Chairs - Debbie Slabaida & Heather Wakelin
Floats & Cheques - Loralee Gattinger
MCs - Kerilyn Voigt & Sheldon Gattinger
Event: Saturday, January 24, 2015
- Rehearsal from approximately 10 a.m.-noon – to be confirmed closer to event
- Doors open for event at 5 p.m.
- Thursday, December 11 from 5-7 p.m. at Third Avenue United Church
- Thursday, January 8 from 5-7 p.m. at Third Avenue United Church
Ticket Information:
We have kept the cost at $30.00 for many years, but due to the increased cost of beef, the price per plate has gone up this year. Due to this, we have had to increase the price our tickets a bit as well. This year, the price of the tickets are as follows:
- Adults: $35.00
- Dancers: $15.00
- Kids 6-12: $20.00 (please note corrected age range)
- Kids 3-5: $5.00
- 2 and under: Free
This year, each dance family will be limited to 4 tickets, plus their dancer(s). If you require additional tickets, we will put your name on a list and once everyone has purchased their initial round of tickets, we will pull names for an additional 2 tickets with a random draw and sell any available tickets.
Seating will be rush seating this year, same as it was last year. Doors will not be open prior to 5pm. To make less congestion at the door, please have your names on the back of the tickets.
Volunteer requirements: As this is our club’s major fundraiser of the year, all families are required to volunteer.
- ALL PARENTS ARE REQUIRED TO ASSIST WITH DECORATING THE MORNING OF ROBBIE BURNS. MORE DETAILED INFORMATION WILL BE PROVIDED CLOSER TO THE DATE, BUT WE NORMALLY MEET AROUND 10AM AT THE ALEX DILLABOUGH IN BATTLEFORD TO SET THINGS UP WHILE THE DANCERS REHEARSE. THIS USUALLY LASTS TILL APPRX NOON. MORE HANDS MAKES LESS WORK!
- Each family is required to bring 1 dozen short bread to set up the morning of Burns.
- Each family is required to bring a silent auction item.
- Each family is required to also fill one of the following shifts/jobs:
Volunteer Coordinator: Have all volunteers sign once their shift is completed, ensure all parents have completed their jobs. (1 parent)
Silent Auction Chair: Coordinate the Silent Auction, oversee the auction. (1 Senior Parent)
Silent Auction: Each family is required to bring a silent auction item. Morning of Burns, the committee members will be in charge of arranging the items on the silent auction tables, and ensuring each item has a bid sheet. Evening of Burns, committee members will be in charge of answering any questions pertaining to the silent auction, pulling items throughout the night as well as collecting money following the completion of the auction. Getting the money to Loralee Gattinger following the auction. (2 Senior parents & 2 New Parents)
Decorating Committee: Tablecloths washed and ironed, decorations to be gone thru and decide what we want to use this year, lanterns, candles, etc. Ensure that all decorations are at the hall for rehearsal on Saturday morning, taking them home at the end o the night and returning them to the church for storage, prior to putting tablecloths away, they must be washed and folded. (2 Senior Parents & 2 New parents)
Clean up Committee: Ensure all decorations are collected at the end of the night (This will also be completed by the Decorating committee) Tables cleared throughout the night (The bar people will also be helping with this.) Ensure nothing is left at the hall at the end of the night. Check back dressing rooms and meeting rooms. Empty all garbages and has to be taken out at the end of the night to the dumpster. (2 Senior parents & 2 New Parents)
Cans & Bottles from the bar: Collect the cans and bottles from the bar at the end of the night, take them to SARCAN for recycling and ensure Loralee gets the bottle money to deposit into our accounts . (1 Parent)
Midnight Lunch Committee: Decide what to serve at midnight lunch. Last year we had lots of meat and salads left over from the supper. Be there to put the food out at about 10/1030pm and clean everything up following the midnight lunch. Be sure to have containers to put any left over food in at the end of the night, can even be large zip loc bags. The leftovers can be sold at the end of the night. Will need to ensure we have bowls, cutlery, condiments, plates, etc. (2 Senior Parents & 1 New Parent)
Roses: Arrange selling of roses the night of Robbie Burns. Order roses from a local florist, we have ordered them from Sobey’s in the past. Require a float/cash box. Flowers to be sold during cocktail hour and between supper and the program starting. Ensure money is given to Loralee. (1 parent)
Shift selling Roses:
- Cocktail Hour Shift : 5-6pm (1 parent)
- Immediately following supper to start of program: Apprx 630-730pm (1 parent)
50/50: 4 people to sell 50-50’s throughout the evening. There will be 2 from each club selling, so please partner up with one of the Mason’s. Will also require you to rip the tickets into strips the morning of Burns during set up. Selling times will be during the cocktail hour as well as immediately following supper until the program starts. (1 New Parent & 1 Senior Parent)
Raffle Draw: 4 people to sell raffle tickets throughout the evening. There will be 2 from each club, so please partner up with one of the Mason’s. Will also require you to rip the tickets into strips the morning of Burns during set up. Selling times will be during the cocktail hour as well as immediately following supper until the program starts. (1 New Parent & 1 Senior Parent)
Centerpieces/List of Dancers: Design the centrepiece with the names of the dancers as well as the teachers. (Kind of like a program) Ensure its to the printers on time and pick them up from the printers. Make sure that are at the hall the morning of Burns for set up. Any questions, ask Heather or Debbie..we have the samples from last year. (1 Parent)
Shortbread: Each family is required to bring 1 dozen short bread to set up the morning of Burns. These will be set out on the tables following supper for everyone to enjoy throughout the night. We will need 2 parents to arrange the cookies onto trays the morning of Burns. They will also be in charge of putting them out onto the tables following supper. Check in the storage room to see what we have for platters/trays. (2 Parents)
Taking tickets at the supper line: 1 person from our club and 1 from the Masons will be in front of the supper tables, taking the tickets from everyone. (1 Parent)
Goody Bags for the dancers: put together a small gift/goodie bag for each dancer, in years past we have gotten the Christmas Lifesavers books on sale following christmas. Doesn’t need to be anything elaborate or expensive. (1 Parent)
Burns Co-Chairs - Debbie Slabaida & Heather Wakelin
Floats & Cheques - Loralee Gattinger
MCs - Kerilyn Voigt & Sheldon Gattinger